Project Specialist - Consulting Services

Job Description

• Description and Requirements BMC helps customers run and reinvent their businesses in the digital age by tackling their IT management challenges, championing their innovation, and celebrating their success
• Every BMC employee has the potential to have a tremendous impact on customer successand when customers thrive, we all do
• BMC offers bold and fearless career-seekers like you the opportunity to expand your skills, your network, and your horizons as you work to enable customer growth and innovation every day. You will be surrounded by peers who inspire you, drive you, support you, and make you laugh out loud, in an environment that fosters individuality, respect, and personal ambition
• Position Purpose,The BMC Project Specialist will be responsible for supporting area services delivery. The Project Specialist will be assigned as Project Administrator as well as act as program team member responsible for managing administration activities on Global Delivery programs. The Project Specialist responsibilities may include resource scheduling, revenue and CSP costs projections, tracking and reporting; coordinating fulfillment of project milestones; budget tracking and reporting; managing project expenses and billing; and fulfilling Portfolio requirements as assigned
• Position Strengths,Organizational and planning,,Flexible and adaptable,,Problem Solving,,Managing information,,Team work,Professional Behaviors,the Basics,Attention to detail,Independence,Initiative,Relationship building,Key Accountability,Actions by which the results are achieved,Strategy / Project Management,Provides cost analysis e.g. PERCENT variance on budget
• Assists with gathering information for Program reporting
• Rolls Up program revenue and margin metrics
• Creates and delivers program time & expense reports
• Manages program team roster
• Participates in making arrangements and preparing materials for program meetings
• Manages meeting arrangements as needed meeting room and services, catering
• Assists with presentation and agenda updates
• Manages program logistics
• Implementation / Delivery,Performs Portfolio administrative activities (as requested)
• Trains new Project Management personnel on the use of OpenAir for BMC engagements
• Performs Project Administrative work on Global Services Delivery Programs
• Duties performed on Global Programs may include:,Performs resource staffing fulfillment (based on the requirements in the SOW with direction from Services Solution Managers or Program Managers)
• Performs OpenAir administration,OpenAir resource bookings,OpenAir task (WBS) management,OpenAir Time and Expense approvals,OpenAir Project Status updates,OpenAir Time/Expense move activities (as required),Manages resources (but not their work),Resource allocations and roll offs,Onboard / off board assets (laptop/badge/office),Assists with logistics issues,Procure resource access to facilities, tools and systems,Communicate T&E Policy,Weekly communication with resources on issues, time off,Stewards timely entry of weekly Time and Expenses,Ensures in accordance with SOW Travel & Expense guidelines,Performs weekly reporting to customer on budget and resource time schedules,Performs weekly billing activities including managing billing errors,Reviews invoices for compliance and stages in OpenAir for delivery,Performs invoice reconciliation,Gathers revenue projections (for forecast calls),Participates in weekly PMO project reviews,Uploads program deliverables to CEL,Facilitates escalations,Manages budget and contract,Manages NBIP requests,Assists with Contract Change Orders - monitors administration of CCO through to OpenAir,Manages project/contract closeout,Fulfills varies BMC PMO requirements (as requested)
• Relationships / Sales:,Success Behaviors,An individual contributor that:,Orchestrates proper project cadence and project rhythm to catalyze timely, consistent quality deliverables and accurate reporting
• Demonstrates successful time management skills
• Demonstrates the ability to work effectively within a group or team setting
• Demonstrates ability to manage multiple tasks with competing priorities with a short turnaround time
• Demonstrates ability to coordinate effectively with multiple work groups and project leads
• Demonstrates persistent attention to detail and quality of project reporting
• Ensures conformance to time and expense policies
• Builds and maintains strong relationships with key stakeholders and fully leverages BMC resources on engagements
• Contributes to and leverages existing PMO practice content and standards
• Continuously improves own skills and proactively seeks new learning and engagement opportunities through creating, maintaining, and executing own development plan
• Is able to identify opportunities for improvement in our processes and adapt
• Fulfills all Ethics and Compliance training and testing requirements to protect BMC interests and assets at all times.

Job Summary